RAINTON VILLAGE DEFIBRILLATOR

The defibrillator is located on the front wall of the Village Hall. The Hall is situated in the centre of the village. The code for the defibrillator box is C147.


THE TRANSPARENCY CODE

This Code is issued by the Secretary of State for Communities and Local Government in exercise of his powers under section 2 of the Local Government, Planning and Land Act 1980 (“the 1980 Act”), as amended by section 38 of the Local Audit and Accountability Act 2014, to issue a code of recommended practice as to the publication of information by local authorities about the discharge of their functions and other matters which he considers to be related

The Transparency Code is issued to meet the Government’s desire to place more power into citizens’ hands to increase democratic accountability. Transparency gives local people the tools and information they need to hold local public bodies to account.

The Local Audit and Accountability Act 2014 sets out an audit framework for local public authorities which are covered by the Audit Commission regime. Under the audit framework smaller authorities, including parish councils, internal drainage boards, charter trustees and port health authorities, with an annual turnover not exceeding 25,000 will be exempt from routine external audit. In place of routine audit, these smaller authorities from 2015 – 2016 will be subject to the new transparency requirements laid out in this Code. This will enable local electors and ratepayers to access relevant information about the authorities’ accounts and governance.

The Government considers that publication of the items in this Code will provide the local electorate and ratepayers with a clear picture of the activities of these smaller authorities.

This Code does not replace or supersede the existing legal framework for access to and re-use of public sector information provided by the Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012), Environmental Information Regulations 2004, the Re-use of Public Sector Information Regulations 2005 and Infrastructure for Spatial Information in the European Community (INSPIRE) Regulations 2009.

This Code applies to the following types of authorities in England with an annual turnover not exceeding 25,000: parish councils, internal drainage boards, charter trustees and port health authorities (“smaller authorities”). Turnover is defined as the higher of an authority’s gross income for the year and its gross expenditure for the year.

INFORMATION TO BE PUBLSHED

• All items of expenditure above 100 – noted below
• End of Year accounts – noted below
• Annual governance statement – noted below
• Internal audit report – noted below
• List of councillor or member responsibilities – noted on councillor web page
• Location of public land and building assets – noted below
• Minutes, agendas and papers of formal meetings – noted on meetings web page



ALL ITEMS OF EXPENDITURE ABOVE 100.00 IN FINANCIAL YEAR 2014 – 2015

Date expenditure incurred Purpose of expenditure Amount

April
7 Village grass cutting 128.00
22 Village grass cutting 128.00
May
6 Village grass cutting 128.00
19 Village grass cutting 128.00
30 New councillor training 135.00
June
1 Insurance 459.40
1 Clerk’s salary 416.92
2 Village grass cutting 128.00
12 Subscription 116.00
(Yorkshire Local Councils Association)
16 Village grass cutting 128.00
30 Village grass cutting 128.00
July
14 Village grass cutting 128.00
28 Village grass cutting 128.00
August
11 Village grass cutting 128.00
21 Village grass cutting 128.00
September
8 Village grass cutting 128.00
22 Village grass cutting 128.00
October
7 Village grass cutting 128.00
14 Hire of village hall 191.25
November
14 New clerk training 115.00
18 Christmas Vouchers 200.00
December
18 Work on village trees 425.00
19 Village no parking signs 180.00
January
31 Clerk’s salary 533.78
February
10 Subscription 103.00
(Society of Local Council Clerks)
March
31 Clerk’s salary 481.00

There was no non-reclaimable VAT during the financial year 2014-2015


FINANCE AND GOVERNANCE 2014 – 2015

Statement of Accounts

Section 1 — Accounting statements 2014/15 for RAINTON WITH NEWBY PARISH COUNCIL

1. Balances brought forward
31 March 2014 – 2783 31 March 2015 - 3386
Total balances and reserves at the beginning of the year as recorded in the financial records.
2. Annual precept
31 March 2014 - 3975 31 March 2015 - 4473
Total amount of precept received or receivable in the year. Excludes any grants received.
3. Total other receipts
31 March 2014 – 3183 31 March 2015 - 2302
Total income or receipts as recorded in the cashbook less the precept received (line 2). Include any grants received here.
4. Staff costs
31 March 2014 - 1972 31 March 2015 - 1501
Total expenditure or payments made to and on behalf of 1 employee. Include salaries and wages, PAYE and NI (employees and employers), pension contributions and employment expenses
5. Loan interest/capital repayments
31 March 2014 – Nil 31 March 2015 - Nil
Total expenditure or payments of capital and interest made during the year on the council's borrowings (if any).
6. All other payments
31 March 2014 – 4583 31 March 2015 - 4773
Total expenditure or payments as recorded in the cashbook less staff costs (line 4) and loan interest/capital repayments (line 5).
7. Balances carried forward
31 March 2014 – 3386 31 March 2015 - 3888
Total balances and reserves at the end of the year. Must equal (1+2+3) — (4+5+6)
8. Total cash and short term investments
31 March 2014 - 3386 31 March 2015 - 3888
The sum of all current and deposit bank accounts, cash holdings and short term investments held as at 31 March - to agree with bank reconciliation
9. Total fixed assets plus other long term investments and assets
31 March 2014 - 6961 31 March 2015 - 6961
The original Asset and Investment Register value of all fixed assets, plus other long term assets owned by the council as at 31 March 2015
10. Total borrowings
31 March 2014 – Nil 31 March 2015 – Nil
The outstanding capital balance as at 31 March 2015 of all loans from third parties (including PWLB).
11. Disclosure note Trust funds (including charitable)
Not applicable
The council acts as sole trustee for and is responsible for managing trust funds or assets. N.B. The figures in the accounting statements above do not include any trust transactions.

I certify that for the year ended 31 March 2015 the accounting statements in this annual return present fairly the financial position of the council and its income and expenditure, or properly present receipts and payments, as the case may be.
Signed by Responsible Financial Officer
Date 5th May 2015
I confirm that these accounting statements were approved by the council on this date: 5th May 2015 and as minute reference: 15/070 Signed by Chairman of the meeting approving these accounting statements.
Date 5th May 2015
Annual Governance Report 2014-2015

Section 2 —Annual Governance Statement 2014/15 RAINTON with NEWBY PARISH COUNCIL

We acknowledge as the members of: RAINTON with NEWBY PARISH COUNCIL our responsibility for ensuring that there is a sound system of internal control, including the preparation of the accounting statements. We confirm, to the best of our knowledge and belief, with respect to the accounting statements for the year ended 31 March 2015, that:
1 We approved the accounting statements prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices.
The council prepared its accounting statements in the way prescribed by law.
2 We maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.
The council made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge.
3 We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and proper practices that could have a significant financial effect on the ability of the council to conduct its business or on its finances.
The council has only done what it has the legal power to do and has complied with proper practices in doing so.
4 We provided proper opportunity during the year for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations.
The council during the year has given all persons interested the opportunity to inspect and ask questions about the council's accounts.
5 We carried out an assessment of the risks facing the council and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.
The council considered the financial and other risks it faces and has dealt with them properly
6 We maintained throughout the year an adequate and effective system of internal audit of the council accounting records and control systems.
The council arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether internal controls meet the needs of the council
7 We took appropriate action on all matters raised in reports from internal and external audit...
The council responded to matters brought to its attention by internal and external audit
8 We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on the council and, where appropriate have included them in the accounting statements
The council disclosed everything it should have about its business activity during the year including events taking place after the year-end if relevant.
9 Trust funds (including charitable) — in our capacity as the sole managing trustee we discharged our responsibility in relation to the accountability for the fund(s)/assets, including financial reporting and, if required, independent examination or audit.
The council has met all of its responsibilities where it is a sole managing trustee of a local trust or /trusts
This annual governance statement is approved by the council and recorded as minute reference
15/070
Signed by: Chairman
Dated: 5th May 2015
Signed by: Clerk
Dated: 5th May 2015

Internal Audit Report 2014-2015

SECTION 3 -INTERNAL AUDIT REPORT 2014/15 for RAINTON with NEWBY PARISH COUNCIL

The council's internal audit, acting independently and on the basis of an assessment of risk, carried out a selective assessment of compliance with relevant procedures and controls expected to be in operation during the financial year ended 31 March 2015. Internal audit has been carried out in accordance with the council's needs and planned coverage. On the basis of the findings in the areas examined, the internal audit conclusions are summarised in this table. Set out below are the objectives of internal control and alongside are the internal audit conclusions on whether, in all significant respects, the control objectives were being achieved throughout the financial year to a standard adequate to meet the needs of the council.
Internal Control Objectives
A) Appropriate accounting records have been kept properly throughout the year - agreed.
B) The council's financial regulations have been met, payments were supported by invoices, all expenditure was approved and VAT was appropriately accounted for - agreed.
C) The council assessed the significant risks to achieving its objectives and reviewed the adequacy of arrangements to manage these - agreed.
D) The annual precept requirement resulted from an adequate budgetary process; progress against the budget was regularly monitored; and reserves were appropriate - agreed.
E) Expected income was fully received, based on correct prices, properly recorded and promptly banked; and VAT was appropriately accounted for - agreed.
F) Petty cash payments were properly supported by receipts, all petty cash expenditure was approved and VAT appropriately accounted for – No petty cash system.
G) Salaries to employees and allowances to members were paid in accordance with council approvals, and PAYE and NI requirements were properly applied - agreed
H) Asset and investments registers were complete and accurate and properly maintained - agreed.
I) Periodic and year-end bank account reconciliations were properly carried out - agreed
J) Accounting statements prepared during the year were prepared on the correct accounting basis (receipts and payments or income and expenditure), agreed to the cash book, were supported by an adequate audit trail from underlying records, and where appropriate debtors and creditors were properly recorded - agreed.
K) Trust funds (including charitable) the council met its responsibilities as a trustee – not applicable.
Name of person who carried out the internal audit: Rebecca Foster
Signature of person who carried out the internal audit
Date: 02/05/2015.

Bank Reconciliation

Bank Reconciliation - Rainton with Newby Parish Council

Financial year ending 31 March 2015
Prepared by Christine Andrews – Clerk and Responsible Financial Officer
Date: 10 April 2015

Balance per bank statements as at 31 March 2015: 3,888.33
Petty cash float - not applicable

Less: any un-presented cheques at 31 March 2015 - none

Add: any un-banked cash at 31 March 2015 – none

Net balances as at 31 March 2015: 3,888.33

The net balances reconcile to the Cash Book (receipts and payments account) for the year, as follows:


CASH BOOK
Opening Balance 1 April 2014 3386.43
Add Receipts in the year 6,775.41 10,161.84
Less Payments in the year 6,273.51 3,888.33

Closing balance per cash book [receipts and payments book] as at 31 March 2015 (must equal net balances above 3,888.33

Final total includes contingency fund allowance of 1,500.00


Variances of 10-15% in 2013-2014 and 2014-2015 Financial Years

Explanation of variances - Rainton with Newby Parish Council

PRECEPT 2013/14 - 3975 2014/15 - 4473 Variance +498 = +12.5%

OTHER RECEIPTS 2013/14 - 3183 2014/15 - 2302 Variance -881 = -38%
Lower staff costs explained below

STAFF COSTS 2013/14 -1972 2014/15 - 1501 Variance -471 = 31%
The council was without a clerk for 5 months so no salary paid in that period

OTHER PAYMENTS 2013/14 - 4583 2014/15 - 4773 Variance - +190

FIXED ASSETS 20013/14 - 6961 2014/15 - 6961 Variance – Nil

BORROWINGS 2013/14 – None 2014/15 - None



PUBLIC LAND AND BUILDING ASSETS at 31st MARCH 2015

Town or Village Green
Description: 3,959.5 sq mtrs (0.978 acres) consisting of two greens and various verges
Location: Two greens situated in the centre of the village, one main green and one
smaller green. Various verges stretching through the village on roadsides
Owner/Custodian: Rainton with Newby Parish Council
Date of acquisition: 19/01/1967. Registered with North Yorkshire County Council 09/07/1968
Cost of acquisition: Not applicable
Present use: Recreational


Bus Shelter
Description: Stone bus shelter with tile roof
Location: At one end of the Main Green outside Village Farm
Owner/Custodian: Rainton with Newby Parish Council
Date of acquisition: 1953. Exact date unknown
Cost of acquisition: Not known
Present use: Rainton has daily bus services; the bus shelter is therefore used daily
In addition it is used by schoolchildren waiting for various school buses




Freedom of Information Act 2000 Revised Publication Scheme 2008

Adopted 11th November 2008 - Amended 9 September 2014

Freedom of Information Act 2000 - Model Publication Scheme

This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.
The scheme commits an authority:
• To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
• To specify the information which is held by the authority and falls within the classifications below.
• To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
• To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
• To review and update on a regular basis the information the authority makes available under this scheme.
• To produce a schedule of any fees charged for access to information which is made proactively available.
• To make this publication scheme available to the public.

Classes of information

Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
-Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
-Information in draft form.
-Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

The method by which information published under this scheme will be made available

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
• photocopying
• postage and packaging
• the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Written requests

Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Information available from Rainton with Newby Parish Council under the model publication scheme

Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

Who’s who on the Council and its Committees
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (5op/sheet b/w)

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Location of main Council office and accessibility details
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)


Staffing structure
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)


Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Annual return form and report by auditor
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Finalised budget
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)


Precept
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Borrowing Approval letter: Not applicable

Financial Standing Orders and Regulations
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Grants given and received
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

List of current contracts awarded and value of contract
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Members’ allowances and expenses
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet - b/w 1 - colour)

Annual Report to Parish or Community Meeting
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet - b/w 1 - colour)


Quality status: Not applicable

Local charters drawn up in accordance with DCLG guidelines: Not applicable

Class 4 – How we make decisions
(Decision making processes and records of decisions)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Agendas of meetings
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Minutes of meetings
How the information can be obtained: Website –last meeting (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Audio recording of meetings
How the information can be obtained - Contact Clerk

Reports presented to council meetings
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Responses to consultation papers
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Responses to planning application
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

Bye-laws: Not applicable

Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Procedural standing orders
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Committee and sub-committee terms of reference: Not applicable

Delegated authority in respect of officers
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Code of Conduct
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Policy statements
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Policies and procedures for the provision of services and about the employment of staff:
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Internal policies relating to the delivery of services: Not applicable

Equality and diversity policy
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

Health and safety policy: Hard copy- contact Clerk (50p/sheet b/w)

Recruitment policies: Not applicable

Policies and procedures for handling requests for information
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Complaints procedures (including those covering requests for information and operating the publication scheme)
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Information security policy: Not applicable

Records management policies (records retention, destruction and archive)
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Rules for the Effective Management of Recording at Meetings
How the information can be obtained: Website (free); Hard Copy Clerk (50p/sheet b/w)

Data protection policies
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Schedule of charges) for the publication of information)
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Class 6 – Lists and Registers
Currently maintained lists and registers only

Assets Register
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Disclosure log
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Register of members’ interests
How the information can be obtained: Website (Free) Inspection –Contact Clerk


Register of gifts and hospitality
How the information can be obtained: Inspection- Contact Clerk

Class 7 – The services we offer
(information about the services we offer, including leaflets, guidance and
Newsletters produced for the public and businesses)

Allotments: Not applicable

Burial grounds and closed churchyards: Not applicable

Community centres and village halls: Not applicable

Parks, playing fields and recreational facilities: Not applicable

Seating, litter bins, clocks, memorials and lighting
How the information can be obtained: Hard copy –contact Clerk (50p/sheet b/w)

Bus shelters
How the information can be obtained:Hard copy-contact Clerk (50p/sheet b/w)

Markets: Not applicable

Public conveniences: Not applicable

Agency agreements: Not applicable

Additional Information: Nil

Contact details: Christine Andrews Parish, Clerk, Rose Cottage, Rainton, Thirsk YO7 3PH tel:01845 577777 email:raintonclerk@gmail.com

Schedule of Charges:

Hard copies 50p/sheet b/w

Photocopying @ 50p per sheet (black & white)

Photocopying @ 1.00 p per sheet (colour)

Postage @ cost 1st class standard letter
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