Information

Rainton Parish Council

RAINTON VILLAGE DEFIBRILLATOR

The defibrillator is located on the front wall of the Village Hall. The Hall is situated in the centre of the village. The code for the defibrillator box is C147.

THE TRANSPARENCY CODE

This Code is issued by the Secretary of State for Communities and Local Government in exercise of his powers under section 2 of the Local Government, Planning and Land Act 1980 ("the 1980 Act"), as amended by section 38 of the Local Audit and Accountability Act 2014, to issue a code of recommended practice as to the publication of information by local authorities about the discharge of their functions and other matters which he considers to be related

The Transparency Code is issued to meet the Government's desire to place more power into citizens' hands to increase democratic accountability. Transparency gives local people the tools and information they need to hold local public bodies to account.

The Local Audit and Accountability Act 2014 sets out an audit framework for local public authorities which are covered by the Audit Commission regime. Under the audit framework smaller authorities, including parish councils, internal drainage boards, charter trustees and port health authorities, with an annual turnover not exceeding £25,000 will be exempt from routine external audit. In place of routine audit, these smaller authorities from 2015 & 2016 will be subject to the new transparency requirements laid out in this Code. This will enable local electors and ratepayers to access relevant information about the authorities' accounts and governance.

The Government considers that publication of the items in this Code will provide the local electorate and ratepayers with a clear picture of the activities of these smaller authorities.

This Code does not replace or supersede the existing legal framework for access to and re-use of public sector information provided by the Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012), Environmental Information Regulations 2004, the Re-use of Public Sector Information Regulations 2005 and Infrastructure for Spatial Information in the European Community (INSPIRE) Regulations 2009.

This Code applies to the following types of authorities in England with an annual turnover not exceeding £25,000: parish councils, internal drainage boards, charter trustees and port health authorities ("smaller authorities"). Turnover is defined as the higher of an authority's gross income for the year and its gross expenditure for the year.

INFORMATION TO BE PUBLISHED

  • All items of expenditure above £100
  • End of Year accounts 
  • Annual governance statement 
  • Internal audit report 
  • List of councillor or member responsibilities 
  • Location of public land and building assets 
  • Minutes, agendas and papers of formal meetings

All items of expenditure are approved at Parish Council Meetings and recorded in the minutes

Annual Governance and Audit Report are uploaded on PDF

Councillor Declarations of Interest are shown on Councilor Information page

PUBLIC LAND AND BUILDING ASSETS at 31st MARCH 2017

Town or Village Green
Description: 3,959.5 sq mtrs (0.978 acres) consisting of two greens and various verges
Location: Two greens situated in the centre of the village, one main green and one smaller green. Various verges stretching through the village on roadsides
Owner/Custodian: Rainton with Newby Parish Council
Date of acquisition: 19/01/1967. Registered with North Yorkshire County Council 09/07/1968
Cost of acquisition: Not applicable
Present use: Recreational

Bus Shelter
Description: Stone bus shelter with tile roof
Location: At one end of the Main Green outside Village Farm
Owner/Custodian: Rainton with Newby Parish Council
Date of acquisition: 1953. Exact date unknown
Cost of acquisition: Not known
Present use: Rainton has daily bus services; the bus shelter is therefore used daily
In addition it is used by schoolchildren waiting for various school buses

Freedom of Information Act 2000 Revised Publication Scheme 2008

Adopted 11th November 2008 - Amended 9 September 2014

Freedom of Information Act 2000 - Model Publication Scheme

This model publication scheme has been prepared and approved by the Information Commissioner. It may be adopted without modification by any public authority without further approval and will be valid until further notice.
This publication scheme commits an authority to make information available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the authority. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.
The scheme commits an authority:

  • To proactively publish or otherwise make available as a matter of routine, information, including environmental information, which is held by the authority and falls within the classifications below.
  • To specify the information which is held by the authority and falls within the classifications below.
  • To proactively publish or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
  • To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
  • To review and update on a regular basis the information the authority makes available under this scheme.
  • To produce a schedule of any fees charged for access to information which is made proactively available.
  • To make this publication scheme available to the public.

Classes of information
Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures.
Current written protocols for delivering our functions and responsibilities.
Lists and registers.
Information held in registers required by law and other lists and registers relating to the functions of the authority.
The services we offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:

  • Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  • Information in draft form.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

The method by which information published under this scheme will be made available

The authority will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of a public authority, information will be provided on a website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, a public authority will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the authority for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:

  • photocopying
  • postage and packaging
  • the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written requests

Information held by a public authority that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Information available from Rainton with Newby Parish Council under the model publication scheme

Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)

Who's who on the Council and its Committees
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (5op/sheet b/w)

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Location of main Council office and accessibility details
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Staffing structure
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Class 2 - What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Annual return form and report by auditor
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Finalised budget
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Precept
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Borrowing Approval letter: Not applicable

Financial Standing Orders and Regulations
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Grants given and received
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

List of current contracts awarded and value of contract
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Members' allowances and expenses
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Class 3 - What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet - b/w £1 - colour)

Annual Report to Parish or Community Meeting
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet - b/w £1 - colour)

Quality status: Not applicable

Local charters drawn up in accordance with DCLG guidelines: Not applicable

Class 4 - How we make decisions
(Decision making processes and records of decisions)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Agendas of meetings
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Minutes of meetings
How the information can be obtained: Website - last meeting (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Audio recording of meetings
How the information can be obtained - Contact Clerk

Reports presented to council meetings
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Responses to consultation papers
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Responses to planning application
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

Bye-laws: Not applicable

Class 5 - Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Procedural standing orders
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Committee and sub-committee terms of reference: Not applicable

Delegated authority in respect of officers
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Code of Conduct
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Policy statements
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Policies and procedures for the provision of services and about the employment of staff:
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Internal policies relating to the delivery of services: Not applicable

Equality and diversity policy
How the information can be obtained:Hard copy- contact Clerk (50p/sheet b/w)

Health and safety policy: Hard copy- contact Clerk (50p/sheet b/w)

Recruitment policies: Not applicable

Policies and procedures for handling requests for information
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Complaints procedures (including those covering requests for information and operating the publication scheme)
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Information security policy: Not applicable

Records management policies (records retention, destruction and archive)
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Rules for the Effective Management of Recording at Meetings
How the information can be obtained: Website (free); Hard Copy Clerk (50p/sheet b/w)

Data protection policies
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Schedule of charges (for the publication of information)
How the information can be obtained: Website (Free)/Hard copy- contact Clerk (50p/sheet b/w)

Class 6 - Lists and Registers
Currently maintained lists and registers only

Assets Register
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Disclosure log
How the information can be obtained: Hard copy- contact Clerk (50p/sheet b/w)

Register of members' interests
How the information can be obtained: Website (Free) Inspection - Contact Clerk

Register of gifts and hospitality
How the information can be obtained: Inspection- Contact Clerk

Class 7 - The services we offer
(information about the services we offer, including leaflets, guidance and Newsletters produced for the public and businesses)

Allotments: Not applicable

Burial grounds and closed churchyards: Not applicable

Community centres and village halls: Not applicable

Parks, playing fields and recreational facilities: Not applicable

Seating, litter bins, clocks, memorials and lighting
How the information can be obtained: Hard copy - contact Clerk (50p/sheet b/w)

Bus shelters
How the information can be obtained:Hard copy-contact Clerk (50p/sheet b/w)

Markets: Not applicable

Public conveniences: Not applicable

Agency agreements: Not applicable

Additional Information: Nil

Schedule of Charges:
Hard copies 50p/sheet b/w
Photocopying @ 50p per sheet (black & white)
Photocopying @ £1.00 p per sheet (colour)
Postage @ cost 1st class standard letter