WELCOME TO THE WEBSITE OF RAINTON WITH NEWBY PARISH COUNCIL
RAINTON- a thriving, modern community that embraces change yet retains the rural values and lifestyle
HISTORY: Established in 1894, the council serves the parish of Rainton with Newby, North Yorkshire.
WORKING FOR RAINTON AND ITS PARISHIONERS: The Council is committed
towards improving the quality of life in Rainton, for the benefit of
all its parishioners.
Situated in the Wathvale Ward of Harrogate District and the Skipton and
Ripon parliamentary constituency. There are 160 households and a
population in the region of 300.
The Annual Parish Precept for 2015/2016 is £5,500
The council meets on the second Tuesday of each month and members of the public and the press are welcome to attend.
THE OPENNESS OF LOCAL GOVERNMENT BODIES REGULATIONS 2014
RULES FOR THE EFFECTIVE MANAGEMENT OF RECORDING AT MEETINGS
GUIDANCE FOR THE EFFECTIVE MANAGEMENT OF RECORDING AT LOCAL COUNCIL AND PARISH MEETINGS
The right to record, film and to broadcast meetings of the Rainton with
Newby Parish meeting is established under the Openness of Local
Government Regulations 2014. This is in addition to the rights of the
press and public to attend such meetings.
The Council is committed to being open and transparent in the way it
conducts its decision making. For the purpose of this policy the term
“record” means any form of audio, visual or electronic recording.
Those who attend a public meeting should expect to be filmed. This
includes councillors, council officers and members of the public.
The rules that the Council will apply are:
1. The Council will display requirements as to filming, recording and
broadcasting at its meeting venues and on its website (if it has one)
or on notice boards in the parish and those undertaking these
activities will be deemed to have accepted them whether they have read
them or not.
2. A copy of these rules/guidance will be provided to members of the
public in attendance at a meeting of the Council. The Chairman may also
verbally remind the meeting and all present of the freedom to record
but that these rules/guidance are in place to enable any type of
recording to take place with minimal disruption to the council meeting.
3. Any person wishing to record a meeting in any format whatsoever is
encouraged (but not compelled), to contact the Clerk prior to the start
of the meeting. The Clerk’s details are set out in the public notice
and/or agenda of the meeting; (or in his/her absence, the contact will
be the Chairman of the Council. Discussing requirements with the clerk
beforehand will help to ensure that the council provides reasonable
facilities to meet the needs of the person that is recording.
4. The person making the recording may move around, however in doing so
he/she must ensure that there is minimal or no disruption to the
proceedings of the meeting.
5. A person or persons recording the Council meeting are reminded that
the “Public Participation” period may not be part of the formal meeting
and that they should take legal advice for themselves as to their
rights to make any recording during that period.
6. Where the press and public are excluded from a meeting or part of a
meeting owing to the confidential nature of the business to be
transacted, recording of that meeting or that part of the meeting will
not be permitted.
7. The specific filming of children or young people under the age of 18
who are present cannot take place unless their parents/guardians have
given their written consent. This provision also applies to vulnerable
adults whereby the consent of a responsible adult is required, ie a
medical professional, carer or legal guardian. Where the permission is
given, filming of these people can take place.
8. The Council requests that all recording is overt (ie clearly visible
to anyone at the meeting), but cannot compel those who are recording to
9. The use of digital and social media recording tools, for example
Twitter, blogging or audio recording are allowed as long as this type
of recording is carried out in a non-disruptive way and only to the
extent that it does not interfere with the ability of any person
present to follow the debate.
10. A person or persons making a recording has no right to interrupt a
Council meeting by asking questions or making comments for the purpose
of the recording. The person recording has no right to ask councillors,
officers or any members of the public who have been given permission to
contribute orally to the meeting to repeat a statement for the purposes
of the recording.
11. The Chairman of the meeting has absolute discretion to stop or
suspend recording if, in his/her reasonable opinion, continuing to do
so would prejudice proceedings at the meeting or if the person
recording is in breach of these rules/guidance.
12. Persons who are recording are requested not to leave their
equipment unattended where possible, and are responsible for their
equipment at all times
13. The recording and reporting on meetings of the Council, is subject
to the law and it is the responsibility of those doing the recording
and reporting to ensure compliance. This will include the Human Rights
Act, the Data Protection Act and the laws of libel and defamation. The
council expects that the recording will not be edited in a way that
could lead to misinterpretation or misrepresentation of the proceedings
or infringement of the Council’s values or in a way that ridicules or
shows a lack of respect for those in the recording. The Council would
expect any recording in breach of these rules to be removed from public
view. The Council will have no liability for material published by any
other person unless it is itself undertaking the publication through
14. For the benefit for those who wish to record - where the recording
device being used involves equipment which is larger than a smart
phone, tablet or compact camera or if the person recording has other
special requirements he/she is requested to please contact the clerk
prior to the meeting so that reasonable arrangements can be made. The
use of lighting for filming/flash photography will usually be allowed
provided that it does not adversely impact on the ability of others
present to view the meeting, or for reasons of health, whereby the
council may require that such lighting is not used or is reduced to a
level which does not adversely affect other people. The lighting should
not cause any other form of disruption.
15. The Council may itself photograph, film, record or broadcast
meetings and can retain, use or dispose of such material in accordance
with its retention and disposal policies. Where a Council proposes to
record all of its own meetings it will be bound by this policy.
16. Where a Council proposes to record all of its own meetings, it will
resolve how long such recordings will be kept and how members of the
public may obtain copies. The Council will include the availability of
such recordings within its Publication Scheme.
17. The Council is not liable for the actions of any person making a
recording at a council meeting which identifies a member of the public
or for any publication of that recording.
18. The minutes of a council meeting remain the statutory and legally binding formal record of council decisions.
The above policy was adopted at a meeting of Rainton with Newby Parish
Council on Tuesday 9th September 2014 and amended 9th June 2015.